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Hiring: Accountant

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Reports to: Deputy Director

Appointment title: Accountant, at Assistant Manager level

Engagement: Part-time employment, two-year contract

Working pattern: 2.5 to 3 days per week (approx. 60 to 85 hours per month)

Remuneration: $2,600 to $3,500 per month plus CPF, commensurate with experience

Location: Hybrid, with 1 day on site each week

Start: September / October 2026

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Purpose of the role

To carry the finance function day to day: transactions captured accurately and on time, documentation complete, payments processed cleanly, funds correctly tracked, and records ready for audit. You would work closely with the Deputy Director, who holds budgeting and Board reporting, and with programme leads who own their project budgets.

This is a self-directed role. You would own the close, make the technical judgements and deal with the auditors directly. It is not a processing role with someone checking behind you, and it needs someone who has closed a full set of accounts on their own before.

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Core responsibilities

1. Transaction processing and payments

• Record income and expenditure in QuickBooks Online, coded to chart of accounts, project, fund and site

• Process staff expense claims (approx. 80 to 100 lines per month), checking supporting documents and approvals against the Finance Policy and following up on incomplete submissions

• Process supplier invoices (approx. 10 to 20 per month) and payments to part-timers and contractors (10 to 15 per month), within a monthly payment run of up to 30 items

• Complete the three-way match against quotation, delivery order and invoice before payment processing

• Prepare payment instructions and act as maker in DBS IDEAL, with approvals per the authorisation matrix

• Administer petty cash floats and monthly reimbursements

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2. Receipts, receivables and records

• Record incoming donations and grant receipts, issue acknowledgements and receipts, and maintain donor and grant records

• Raise invoices to funders and other payers as required, typically 2 to 3 per quarter, and maintain the accounts receivable ledger

• Maintain accounts payable and accounts receivable ageing reports

• Maintain accounting records to the five-year retention standard

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3. Banking and treasury administration

• Perform monthly bank reconciliation

• Maintain records of signing authorities

• Update the rolling six-month cash flow forecast

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4. Month-end and year-end close

• Own the monthly close end to end, completed by the 10th calendar day of the following month

• Prepare and post judgement entries: accruals, prepayments, revenue recognition on the percentage of completion basis, depreciation and lease accounting

• Maintain the fixed asset register

• Post payroll journals and allocate payroll costs across projects and funds, from the payroll register provided by HR

• Produce monthly management reports: trial balance, profit and loss, balance sheet, actual versus budget, AP and AR ageing

• Prepare variance commentary and interpretation alongside the reports, not the figures alone

• Own the year-end close, completed by end May

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5. Fund accounting and funder reporting

• Determine fund classification and the basis on which restrictions are released

• Track the release of restrictions as eligible expenditure is incurred

• Flag unspent balances on concluded restricted projects as they arise, and advise on treatment

• Prepare the Statement of Financial Activities by fund, in CAS format, showing each restricted fund individually with its income, corresponding expenditure and closing balance, for internal and Board use

• Prepare funder acquittal schedules and grant reporting to funder timelines

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6. Audit, statutory and compliance

• Prepare audit schedules and working papers

• Act as day-to-day liaison with the external auditors, respond to audit queries directly and post agreed adjustments

• Support statutory filings to ACRA, IRAS and the Charity Portal

• Apply the Finance Policy, including the authorisation matrix, procurement thresholds and expense claim requirements

• Support the periodic fixed asset physical verification

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7. Process and advisory

• Review, improve and document finance processes rather than only maintaining them

• Flag finance risks, funder obligations and cash implications proactively to the Deputy Director

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What we are looking for

Essential

• Degree or professional qualification (ACCA, CA Singapore, CPA), or substantial equivalent experience

• At least 4 years of relevant experience, including full sets of accounts closed independently

• Charity or non-profit fund accounting experience. This is a requirement, not a preference. You should be confident handling multiple earmarked grants and funder-specific reporting requirements, and comfortable with the distinction between restricted, designated and unrestricted funds

• Able to work with minimal supervision and manage the auditor relationship directly

• Sound technical judgement, and willing to document the reasoning behind it

• Discretion in handling financial and personal data

• Able to explain finance in plain language to non-finance colleagues

Preferred

• Familiarity with the Charities Accounting Standard, Commissioner of Charities reporting, or IPC requirements

• QuickBooks Online experience

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How you will find it here

We are lean, informal and direct. Systems are functional but still being built, and you would have a hand in that. Programme staff are not finance people, so patience and plain language matter more than technical polish. Open-mindedness about working within a start-up, community-centred culture goes a long way.

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Working arrangement and remuneration

• 2.5 to 3 days per week, approximately 60 to 85 hours per month, with flexibility on which days

• Reliable availability during close (first ten calendar days of the month) and the annual audit period (July to August)

• Hybrid working, with 1 day on site each week

• Part-time employment on a two-year contract. CPF contributions apply

• Annual leave, medical and other benefits pro-rated in line with our HR policy

• S$2,600 to S$3,500 per month plus CPF, commensurate with experience

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To apply

Please send a CV and a short note on your relevant experience to hire@3pumpkins.org, with the subject line “Accountant (Part-Time)”. In your note, please describe your experience with fund accounting and earmarked grants specifically, and indicate your salary expectation. We will review applications on a rolling basis and will contact shortlisted candidates only.

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3Pumpkins is committed to safeguarding children and young people. Successful candidates will be asked to comply with our safeguarding policy and complete the relevant background checks.